Talent Meets Bertelsmann
Learn more about our international networking event!
Disclosure requirements pursuant to Art. 13 GDPR
Information to be provided concerning Talent Meets Bertelsmann
The following information is designed to provide an overview of our use of personally identifiable information (hereinafter “personal data” or “personal information”) relating to you for the purposes of the Application Process for Participation in the Event Talent Meets Bertelsmann and of your rights as a data subject.
1. Who is accountable (data controller) for processing my personal data?
Bertelsmann SE & Co. KGaA
Corporate Management Development
33311 Gütersloh, Germany
is accountable as the data controller in terms of data protection law for the processing of your personal data. Where reference is made to ‘we’ or ‘us’ below it refers to the company indicated above. We process personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).
You can contact our designated Data Protection Officer at the address indicated above by using the reference ‘For the attention of the Data Protection Officer’ or by email to: firstname.lastname@example.org.
2. What personal data is required for applying for and taking part in the Talent Meets Bertelsmann (TMB) event?
To apply for and take part in the TMB event, we need the following information from you that you provide in the form of an application letter and CV or separate files:
- General application details: first name, last name, place of residence, nationality/country of origin, picture(s) email address
- Information pertaining to your career history: placements / professional training and education / permanent positions / independent work / time spent abroad [department/area, job title, name of company, location], degree courses [institutions of higher education, courses/programs, degrees], formal education [school, designation of diploma or school-leaving certificate], etc.
- Miscellaneous: interests/hobbies/etc., (foreign) language skills, LinkedIn contact info, specification of your English skills
During the selection process, other information is collected by us in the form of an asynchronous video interview or a telephone interview.
During the TMB event, pictures are taken and videos recorded of all those present at the event.
3. Why is my personal data being processed and what is the legal basis for this?
In the first step, your details are processed for the purpose of carrying out the application and selection process for the Talent Meets Bertelsmann (TMB) event based on reviewing your application materials and conducting an asynchronous video interview or telephone interview.
While taking part in the TMB event your personal information is used for name tags, a mobile event app, a printed profile book distributed during the event and a profile book sent out digitally in advance and for digital and analogue presentations produced for use at the event.
The purpose of this use of your data is:
- To be able to select you as one of the participants among several hundred applicants, to enable your participation in the event for which you have explicitly applied.
- To make your professional personal information available within a group of selected group alliance members in order to provide access to a wide variety of career opportunities within the Group and at alliance group members following the event.
- To promote networking within the entire participant group during the event and within the Talent Community. To enable networking with relevant participants and Bertelsmann staff before, during and after the event, within the Bertelsmann Group and outside of it, and in so doing afford you future long-term career and professional growth opportunities, based on our legitimate interests or on your consent. After the event you can object to the receipt of invitations at any time.
The image data created during the event (photos and videos) is used by us afterwards for information and promotional purposes, for print media (e.g. advertisements and articles, etc.) and for online media (e.g. websites, social media channels, articles, etc.).
4. Do I have to disclose personal data?
In applying for and taking part in the Talent Meets Bertelsmann event you must provide the personal information that is necessary for actively taking part in the event (see section 2.). Without this information we cannot select you as a program participant or enable you to take part in the event.
5. Who comes into possession of my personal data?
We disclose your personal data by way of the measures set out in section 3 to staff within the Bertelsmann Group, selected group alliance members and to all event participants. Since the event is international in scope, these persons may be located in Germany or elsewhere in the European Union as well as outside of it. We also contract service providers (contract data processors, e.g. data centers, agencies, print shops and delivery services) who are bound by our directives to collect, process and reproduce your personal data (e.g. for the measures set out in section 3): event app, profile book, presentations. All contract data processors are provided access to your information only to the extent and for the period necessary to provide the services contracted by us. Where these service providers process your personal data outside of the European Union, this may result in your personal data being transmitted to a country which does not provide for the same standard of data protection as the European Union. In this case, we ensure that the service providers guarantee an equivalent level of data protection by way of contractually binding them or by other means. You can request a copy of these safeguards by contacting the addresses indicated in section 1 above.
For purposes of criminal or other investigations, your personal data collected under section 2 above may be disclosed to a competent authority.
6. How long is my personal data stored?
Your personal details will be stored in an anonymized form starting three months upon the dispatch of any rejection notice concerning your application; this information will be erased completely after six months have lapsed upon the dispatch of the rejection notice. By taking part in the event you automatically become part of the TMB Alumni Community, which includes the long-term storage and use of your data, based on your consent.
7. What are my rights as a data subject?
You have the right to request access to your personal data that is currently stored by us. If this data is incorrect or not up to date, you have the right to request rectification. In addition, you can request that your personal data be erased and/or its processing be restricted if the criteria set out in Art. 17 and 18 of the GDPR are satisfied. Where our processing of information provided by you is based on your consent or is the subject of a contract, you may request a copy of this data in a structured, commonly-used, machine-readable format (right to data portability).
You also have the right to object to the processing of your data (Art. 21 GDPR).
If you want to exercise any of your rights, or if you have general questions regarding the data protection provided by the data controller, you can address these issues to the contact indicated in section 1 above.
If you have consented to the processing activity described in section 2 above, you have the right to withdraw this consent at any time with effect for the future.
In addition, you also have the right to lodge a complaint with the competent authority. The authority responsible for the data controller is LDI NRW (Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen, Postfach 200444, 40102 Düsseldorf). Moreover, you have the right to contact the authority at your place of residence and request support in pursuing your query.
8. Is my personal data processed by means of automated decision-making, including profiling?
No automated decision-making is involved in this process.